The Allotments System

A comprehensive, feature-full tool for managing Local Authority allotment sites.

Specifically designed for Local Authorities managing a large number of allotment sites and plots, the Allotments Management System is a client-server application which tracks manages all the essential aspects and more…

  • Site Management, looking after water, greenhouses, sheds, other facilities, site secretaries, and the site map.
  • Web Interface allows automatic requests for waitlist and plot applications, save officers time in dealing with requests.
  • Management of Tenants, from an interest in a site via contract assignment to invoicing and payment.
  • 2-way Interface to the Central finance system, handling invoices and payments
  • Invoice the Tenant directly, or interface with the central invoicing system used by your authority.
  • Follow-up non payment and non cultivation with reminder letters
  • Issue Notices to Quit either for non-payment or non-cultivation
  • Use the Wait List function to keep track of tenants interested in occupied plots
  • Automatically maintain a full history of Tenancy at each plot
  • Manage all activities via the daily manager suite.
  • Customise letters to tenants. All documents, from Offer letter to Notice to Quit, can be customised locally to include current names and phone numbers, your Council’s logo, specific terms and conditions.
  • Produce summarised management reports
  • All reports can be exported to Excel
  • Direct emailing of documents and reports to tenants
  • Has a complete Tenant history covering all tenant transactions.

In its 20th year, this feature rich product has led the way in the management of this complex and fascinating business.

“"We have been using the Clear Advantage software system for approximately thirteen years and are completely satisfied with its performance".”

Mrs C.L. BroughMole Valley District Council

“"I can confirm the department's satisfaction with both the product and the service provided by Clear Advantage".”

Phil PatricksAllotments Manager Leisure Services London Borough of Redbridge

“"I can confirm that Swindon Borough Council have been using the above package for a number of years. I can fully recommend the system as an excellent tool".”

John ShortDirector, Swindon Services

“.allows us to properly manage the administration of our gardens and provide a better value of service for our tenants."”

David BakerNE Lincs Borough Council

“"..improvement in our record keeping and invoicing meant the system paid for itself within two seasons."”

Mark DalzelLondon Borough of Sutton